What is ChatGPT?

ChatGPT is an ‘Artificial Intelligence Chatbot’ developed by OpenAI, a research laboratory that conducts research in the field of ‘AI’. It uses OpenAI’s GPT 3.5 model as the base code and improves on it using a ‘large language model’ optimized with supervised reinforcement-based training.

The GPT stands for ‘Generative Pre-trained Transformer’, providing detailed answers to user queries. While the answers may not be factually correct every time, it provides in-depth explanations and can even remember what it said previously and correct itself if required.

ChatGPT also has a moderation API which helps filter the queries, helping the AI avoid racist, sexist, and other offensive questions. In its current form, the AI does not have access to the internet, and the knowledge it has gained is solely based on the data on which it was trained. As a result, it has knowledge of events only until 2021.

Relevance of ChatGPT for the WFM Team

Since ChatGPT is a generic AI chatbot, it has multiple usages. Due to its interactive nature, it can easily provide excellent employee support. As a result, the chatbot can handle most employee queries, freeing the WFM team from repeatedly answering the same questions.

ChatGPT can also function as an AI-based analysis tool, as it can make meaningful inferences from the employee database. It can identify the significant issues in a company and suggest practical solutions to enhance the engagement rate of the employees.

Deploying ChatGPT for query resolution also helps lower the cost, time and effort required to keep employees engaged. The AI chatbot can answer employee queries intelligently and provide solutions in no time. It can even provide valuable inferences that help improve the company’s efficiency.

Due to its versatile nature, ChatGPT can be used in various scenarios. Utilizing its potential, WFM team s can develop advanced custom , Capacity planning, Forecasting, scheduling  and employee engagement strategies tailored to the employees. Hence, ChatGPT can be used in several scenarios to aid the WFM department in fulfilling its duties.

Advantages of ChatGPT for the WFM Department

Deploying ChatGPT has several advantages, such as improved cost-effectiveness, employee engagement, easier management, enhanced insights and more. A dedicated chatbot provides the employees with a virtual WFM  and HR they can access any time of the day from anywhere.

Hence, let us discuss the various advantages of implementing ChatGPT in-depth for the WFM department.

Simplified Query Resolution

Chatbots are ideal for query resolution, and ChatGPT is the perfect solution for handling such queries due to the ease with which it can simplify complex concepts. ChatGPT can be used as a conversation bot for providing quick answers to employee queries. It will streamline the query resolution process since the employee need not remember complex menu paths.

Additionally, ChatGPT requires absolutely zero training, enhancing its prospect as a query-handling tool. It can also be used to undertake anonymous employee surveys, which help the staff provide honest replies and gather valuable feedback.

Improved Employer Branding

The excellent support provided by ChatGPT helps improve the employee experience in the company. It ensures that the employees remain satisfied with their work and actively engage with their company. Having a chatbot also helps recruitment as the candidates have a new exciting experience with an AI-based chatbot.

The reasons mentioned above help engage the employees effectively, which in turn helps improve the quality of their work. As a result, the quality of the products or services provided by the company improves considerably, resulting in an improved brand and employer brand.

AI-based Analytics

ChatGPT can be used to analyse the employee database and arrive at meaningful conclusions. The AI chatbot can also provide actionable insights to understand your employees better. Since it works on AI, the chatbot can even provide predictive analysis and suggest actions to avoid unwanted scenarios.

AI-based analytics can also help understand minute details contributing to the organisation’s well-being. For example, it can help you realise the employees’ leave, attendance, and break patterns and let you know if anybody is slacking at work. Such in-depth insights will help you streamline your processes by keeping your employees engaged and optimising their tasks.

Cost-effective Solution

Chatbots are one-time investments that have multiple use cases for the WFM Function. Hence, it is incredibly cost-effective as it automates several tasks and improves employee engagement. Engaged employees result in efficient processes and enhanced output, further reducing the time and costs required to develop the products and services.

Combining the interactive nature of ChatGPT with a Robust WFM will also ensure quicker processing and faster resolutions. Additionally, the OpenAI team will keep updating their chatbot, ensuring that it remains updated and ready for any queries with up-to-date information. As a result, deploying chatbots is a cost-effective solution.

Specific to WFM professionals :

As a language model, ChatGPT can provide information and insights related to workforce management (WFM) to help skill WFM professionals. Here are some ways ChatGPT can assist:

As a language model, ChatGPT can assist WFM (Workforce Management) professionals by providing them with a wide range of information, resources, and insights related to their field. Here are a few ways in which ChatGPT can help to skill WFM professionals:

1. Providing information on WFM concepts: ChatGPT can help WFM professionals deepen their understanding of various WFM concepts such as forecasting, scheduling, real-time management, and performance tracking.
2. Sharing best practices: ChatGPT can provide WFM professionals with best practices and real-world examples of how other organizations have successfully implemented WFM processes and systems.
3. Offering personalized recommendations: ChatGPT can analyze an organization’s historical data and provide recommendations on how to optimize their WFM processes.
4. Answering specific questions: ChatGPT can answer specific questions related to WFM such as how to handle shift swaps, how to calculate staffing requirements, or how to track employee performance.
5. Providing training and development resources: ChatGPT can suggest training and development resources such as courses, webinars, and workshops that can help WFM professionals enhance their skills and knowledge.
6. Providing resources: ChatGPT can direct WFM professionals to relevant resources, such as whitepapers, case studies, webinars, or training materials. It can also suggest online communities or forums where WFM professionals can connect with peers and share knowledge.
7. Analyzing data: ChatGPT can analyze WFM data and provide insights on workforce utilization, productivity, and efficiency. It can help WFM professionals identify patterns, trends, and anomalies in their data and suggest actions to optimize workforce performance.
8. Offering guidance: ChatGPT can offer guidance on complex WFM challenges, such as capacity planning, staffing levels, or scheduling. It can suggest strategies and solutions based on best practices and industry standards.

Author: Dr. Shiva Kumar (Founder & CEO of GWFM)