Learn what are the duties of a Real Time Analyst with the Workforce Management department and learn how to control Queues, generate reports and interpret Intervals, also you will be able to know what are the most common reports that are generated.
Master the key performance indicators to effectively managing staffing
Create professional excel service level reports for supervisors and operations managers
Control the queue effectively to increase productivity
Coding the exceptions correctly and in a timely manner
Bypass all the theory and learn what a Real time analyst does on a daily basis!
Workforce real-time management is proactively managing the contacts and queues “on the day” to ensure service levels and business targets are met. This means taking the resource plan and forecasts and monitoring volumes throughout the day, acting if thresholds are transgressed and enabling service recovery plans if required.
You can spend countless hours perfecting a forecast, creating a schedule that matches forecasted workload requirements, or capacity planning to ensure you have the correct staff forecasted, however, if you can’t count on agents to be where you’ve schedules for them to be, much of this is a waste of time.
You can look at your real-time management teams as your field officers; they exist to either ensure your scheduled plan is delivered smoothly or react when reality deviates from it, which unfortunately is the case more often than not.
|Get the balance right – queues are normal!A small amount of queuing calls is not necessarily an issue and indicates staffing levels are in the right zone. If there is no queue and calls are answered immediately you either have extremely high service levels or are overstaffed. So, calls queuing are not a bad thing provided they are answered within the required limits.The problems start when the contacts vary significantly from the plan and service levels are compromised. This is where real time management becomes integral to the contact centre.|
Real-Time Management and Intraday Management roles are essentially the same. Both focus on reducing the impact of performance threats to contact centres. They re-balance each day’s workload with the available human resources to achieve customer service expectations and safely mop-up agent idle time to ensure more productive work is done whilst protecting service levels.
Having the right reports that measure compliance and clear processes for when variations occur are an integral part of achieving adherence.
Adherence levels and expectations differ between organisations and industries and there is often no one set target for what good adherence is.
However, the impact of non-adherence, even in smaller contact centres, can be significant from a customer experience and efficiency perspective. For example, a simplified way of looking at this is: for an organisation with 100 agents who are paid £7 per hour, a 10% non-adherence would equal to £70 wasted budget per hour, which, when multiplied for the year, can represent a significant cost challenge.
Most good Workforce Management tools will allow you to manage real-time adherence by giving you the ability to quickly see what your agents should be doing based on the schedule put in place, and compare it to what they are actually doing in real-time, as well as how long they have been out of adherence.
By setting up dynamic alerts based on user defined thresholds, your wfm tool can notify you with automated alerts when an agent may need additional support. These proactive alerts dramatically improve the likelihood of schedule adherence as well as help drive a supportive, fair and efficient work culture.
Having the right insight at the right time, allows you to address any issues immediately and manage staff effectively in real time. Additionally, having access to historical agent adherence reports empowers you to have informed conversations with your agents on their adherence trends as well as discuss how non-adherence impacts their own performance and your customers.
The largest return on the investment of a Workforce Management tool, regardless of the industry, comes from making sure that the schedules created are followed. As such, an effective real-time element within your WFM tool is paramount in making this happen.
With organisations giving more flexibility to their workers, we are starting to remote working becoming more and more popular even in the contact centre.
Though remote working can deliver numerous benefits for a company – such as reduced office costs, more agent flexibility, recruiting without borders and across time zones – it certainly also has its challenges.
Remote working real-time management challenges:
Fortunately, workforce management is able to tackle many of those needs.
A small amount of queuing calls is not necessarily an issue and indicates staffing levels are in the right zone. If there is no queue and calls are answered immediately you either have extremely high service levels or are overstaffed. As such, calls queuing are not a bad thing provided they are answered within the required limits.
The problems start when the levels of customer contact vary significantly from the plan and service levels are compromised. This is where real-time management becomes integral to the contact centre.
Look beyond common metrics: Lots of managers become too focused on metrics like average handling time or wrap uptime. While these are valuable metrics, they are somewhat limited and do not offer a clear picture of agent performance.
Real-time monitoring lets you get beyond the metrics and gives you insight into things like the type of language top-performing agents are using which is far more valuable than a metric like average handling time.
Share what is working: To help share best practices and winning behaviors around the call center give top performing agents the opportunity to share the tactics and types of language they use to resolve calls.
An effective real-time management process and governance is critical for workforce optimisation and it provides the opportunity for the planning team to really show their worth by reacting to changes as they unfold in a positive way and without compromising on service.
For smaller organisations, the service delivery role may be part of the scheduler’s activities. For larger multi-site organisations it can become a distinct function providing the “mission control” view of activities where real-time analysts are employed to monitor, amend and drive performance.
Global WFM USA
#73. South Carolina, USA
Global WFM Canada
No products in the cart.